Migration of COVID-19 Data to National Healthcare Safety Network (NHSN) as the System of Record

In an effort to streamline data collection and align data collection efforts for the COVID-19 pandemic with the efforts of other care settings, the Centers for Medicare & Medicaid Services (CMS) decided to migrate the system of record for COVID-19 data collection to a new dialysis-specific COVID-19 module in the National Healthcare Safety Network (NHSN) system that will go live on November 5, 2020.

What this means for Dialysis Facilities:

  • Dialysis facilities will need to be prepared to begin using the COVID-19 module in NHSN which will be available on November 5, 2020 including NHSN enrollment and training on the module. More information about training will be forthcoming.

  •  The COVID-19 module in NHSN mirrors the data collected by KCER and will completely replace the KCER COVID-19 data collection as the system of record.

  • Large Dialysis Organizations (LDOs) that have been batching the data to KCER can continue this process by batching the data to the NHSN system. Uploading will be available by using comma-separated values (CSV) files. Groups and individual users can perform this function. This process may be different than methods previously used for batch uploads. 

  • KCER will still determine the cadence for reporting. At this point in time, reporting occurs once a week (by Wednesday) for all cases within that week. KCER will let the community know when the first reporting in NHSN will occur but this likely will not take place prior to November 11, 2020.

  •  Dialysis facilities that are not currently using the NHSN system, including home dialysis and small facilities, will need to enroll, complete any training needed, and provide group rights for their ESRD Networks.

  • For any emergency event other than COVID-19, data will continue to be submitted to KCER per the normal procedures. This change only pertains to the system of record for COVID-19 data.

Should you have any questions or require further clarifications regarding this matter, please contact your Network by going to the About Us section on our website.